How to use built in heading styles in word navigation pane

How to use built in heading styles in word navigation pane update#

ItвЂ™s really a mini version of the standard Modify Style options. The Modify / Style dialog lets you change the formatting of each level. If youвЂ™ve selected the Format вЂFrom templateвЂ™ then each ToC level is formatted with the matching вЂTOC nвЂ™ style. ModifyД¬hange the look of each Table of Contents level. Style Separators are yet another way to build a Table of Contents from just some words in a heading, instead of the whole line.

ItвЂ™s a wise move to fully update the TOC before sending a document out.ДЄlternatively pressing F9 will also update the ToC because underneath the modern buttons and boxes is an old-fashioned Word field code fields into the document or add entries to a Heading created ToC. It rarely takes a noticeable time to update even on a long document. We prefer to use вЂUpdate entire tableвЂ™ to ensure the TOC is fully up to date. This choice is faster but we generally avoid it because a change in the headings, however minor, may be overlooked. The default is вЂUpdate Page Numbers onlyвЂ™ which is fine if youвЂ™ve not changed or moved any headings вЂ“ only added or removed text. The Update Table button will give you two choices. Just go through your document, adjust the Heading styles accordingly then click вЂUpdate TableвЂ™.ДЄ Table of Contents does not update automatically when headings or pagination changes. The pull down menu at left shows the same Table of Contents gallery to quickly change the look of the ToC.Д¬hances are youвЂ™ll notice some anomalies in your initial TOC вЂ“ headings missing or items that should not be there. If you just click OK youвЂ™ll get a standard Table of Contents showing headings from вЂHeading 1вЂІ, Heading 2вЂІ and Heading 3вЂ™ with a heading for the ToC included.

In Word 2003 and before youвЂ™ll find it under Insert | Reference | Index and Tables | Table of Contents. Word 2007 and later itвЂ™s under the вЂReferencesвЂ™ tab on the ribbon. The basics havenвЂ™t changed much for many versions of Word. Once youвЂ™ve got some headings formatted in your document you can make a Table of Contents. TOCвЂ™s are made from Outline Levels a hidden paragraph attribute. ItвЂ™s a common misunderstanding that Word uses the Heading styles to make the Table of Contents but thatвЂ™s not strictly true. However, you can assign any paragraph style to a level in the TOC. ThatвЂ™s the easy way and what weвЂ™ll use in this article. If you havenвЂ™t already, go through your document applying Heading styles to heading and sub-headings. Normally youвЂ™ll use the вЂHeading 1вЂ™, вЂHeading 2вЂ™ etc styles in Word to define the headings that you want to show in the Table of Contents.

Word takes the text from paragraphs in nominated styles to make up the TOC. Preparing your documentД«efore you make your Table of Contents (aka TOC) you need to setup your document with headings that will make up the TOC. ItвЂ™s a good way to see an overview of a long document and ensure that itвЂ™s in a logical structure.ДЇinally, it can be a way to jump to parts of the document if you donвЂ™t like using the Document Map/Navigation Pane feature in Word. TOCвЂ™s can be useful in any long document such as a contract.Д«eyond the simple Table of Contents there are a lot of extras and tricks that weвЂ™ll explain in future articles.ДЄ table of contents can be there for вЂin houseвЂ™ use while making the document, and later removed or reduced in the final version. Table of Contents is very easy to do in Word and itвЂ™s not just for people who are making books. The look of the dialog boxes and galleries changed with Word 2007 however under those superficial features, the fundamentals are the same.

The basic TOC options havenвЂ™t changed for a long time. LetвЂ™s look at the basic options for making a Table of Contents (TOC) in a Word document.

How to use built in heading styles in word navigation pane update#